Following my recent exploration of how Buddhism and Stoicism can guide us in managing dual careers, it’s essential to translate those philosophical insights into actionable strategies. In this article, I’ll share practical tools and routines that can help you organize your day effectively, maintain focus, and ensure personal time amidst the demands of two careers.

Creating a Structured Calendar

A well-organized calendar is crucial for managing multiple responsibilities. Here’s how to create one that works for you:

1. Use Digital Tools

I personally use Notion and my digital calendar to keep track of tasks, meetings, and deadlines. Notion allows for customisable databases, which can be tailored to your specific needs. One can create separate pages for each career, track projects, and even set reminders for important tasks.

2. Block Your Time

Implement time blocking in your calendar. Dedicate specific blocks of time to each role, ensuring you focus solely on one task at a time. For example:

• Mornings : Focus on legal tech responsibilities
• Afternoons: Concentrate on cyber tech projects
• Weekends: Personal time and long time training

3. Routine Scheduling

Establish a daily routine that incorporates both work and personal activities. A sample daily schedule might look like this:

• 6:00 AM – 7:00 AM: Morning exercise (track with your #Garmin watch)
• 7:00 AM – 8:00 AM: Breakfast and planning session (review tasks in Notion)
• 8:00 AM – 12:00 PM: Focused work block for Legal Tech
• 12:00 PM – 1:00 PM: take a walk short training session
• 1:00 PM – 2:00 PM: Lunch break
• 2:00 PM – 6:00 PM: Focused work block for Cyber Tech
• 6:00 PM onwards: Personal time (reading, hobbies, family)
• Before bed: Wrap-up and review of the day’s achievements

Tracking Your Activities

Using tools like your Garmin watch can provide valuable insights into your daily activity levels and help you stay accountable to your fitness goals. Here’s how to leverage it effectively:

• Set Daily Activity Goals: Aim for a certain number of steps or active minutes each day.
• Monitor Sleep Patterns: Good sleep is crucial for productivity; track your sleep quality to ensure you’re well-rested.
• Reflect Weekly: Review your activity data weekly to identify trends and adjust your routines accordingly. I personally use the embedded Garmin software to do so.

Disconnecting from Social Media

In our hyper-connected world, social media can be a significant source of distraction. Here are strategies to minimize its impact:

1. Set Boundaries

Designate specific times during the day when you will check social media—perhaps once in the morning and once in the evening. Outside these times, keep notifications off to reduce distractions. I am also using the iPhone time tracker to limit my time on some apps / websites.

2. Create a Digital Detox Routine

Consider implementing a digital detox in the evenings:

• No Screens After 8 PM: Disconnect from all devices at least an hour before bedtime. Reading is a good thing and help get good quality sleep. I also use my iPhone options to be reachable only by people I want after this hour.
• Engage in Reading: Replace screen time with reading books or articles that interest you. This not only helps you unwind but also enriches your knowledge.

Emphasizing Personal Time

Personal time is vital for mental health and productivity. Here are some tips to ensure you prioritize it:

1. Schedule ‘Me Time’

Treat personal time as an important appointment in your calendar. Whether it’s engaging in a hobby, spending time with family, or simply relaxing, make sure this time is protected. Having a personal dedicated calendar with a dedicated cooler that brings you joy 😉 can help.

2. Practice Mindfulness

Incorporate mindfulness practices into your routine, such as meditation or yoga. Even short sessions can significantly improve focus and reduce stress. Cardiac coherence exercices can help fall asleep at night.

3. Reflect on Your Day

At the end of each day, take a few minutes to reflect on what went well and what could be improved. This practice not only fosters self-awareness but also helps you adjust your approach moving forward. I personally try to write everyday on a notebook about my day. Marcus Aurelius is a very good example and mentor in this practice.

Conclusion

Balancing dual careers while maintaining personal time is challenging but achievable with the right tools and strategies. By creating a structured calendar, utilising digital tools like Notion and habits tracker such as Garmin watch, disconnecting from social media, and prioritising personal time, you can enhance productivity while fostering well-being. As one implement these practices, it is crucial to remember that balance is an ongoing journey—one that requires regular reflection and adjustment. Embrace the process while cultivating a fulfilling professional life alongside meaningful personal experiences.